User ID: Data Transfer

When a university system user is changing his or her position at Kwansei Gakuin (e.g., when an undergraduate moves to graduate program status), a new system account (system user ID) must be created.

After your position changes, it will become impossible for you to access your old account (mail data, alias information, and your data Drive Z).

To preserve your old data, it is possible to utilize the system to transfer your old user data to the new account.

Please note:

The grace period allowed for conducting data transfers from an old to new account is as follows:
Spring semester (April 1 - April 30)
Fall semester (September 20 - October 19)
It is not possible to conduct such data transfers at any time other than the dates posted above. So don't forget.

Please check the chart below to see if you are authorized to conduct such data transfers.

New position
B. Faculty
Post-Doctoral Research Associate
C.Staff D.High School Students
× ×
Post-Doctoral Research Associate
C.Staff ×
D.High School Students × × × ×
  1. To transfer your data, go to the Web Service main menu and click "Data Transfer". ⑮
    "Data Transfer" button is NOT visible when you cannot transfer your old data (You are allowed to conduct "data transfer" only on April 1 - April 30 and September 20 - October 19). Check "Please note" for more detail.
  2. On the Data Transfer page, enter the Designation Code and User ID of the previous account which has the data you wish to transfer into your new account. (Designation Code refers to either your student code, researcher code, or personal code, depending upon your previous position at the university; User ID refers to the User ID which you use to log in to the KG system - three letters and five numbers).
    Click "Submit".
  3. A page will open displaying information from your previous account and your new account.
    Make sure all information is correct and click "OK".
  4. The window on the right will appear to indicate that your data transfer request has been received. You will be notified via email once the data transfer process has been completed.

For Further Information

If you have any questions regarding the data transfer procedure, you can find help at the following three locations:

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