Mail: Mail

for Faculty

Outlook Web App (from here on referred to as OWA) allows you to send and receive mail from within the university system.
You should be able to access OWA with any computer system.

To use OWA, go to the Web Service main menu and click on the button in the top left corner (called "Mail").


Works with the following browsers:

If you are new to Mail , please read the following information.

The first time you log on, OWA will require you to complete some information before you can start using the system. Select your language preference. Select the following time zone (UTC+9:00) Osaka, Sapporo, Tokyo. Click Save.


How to use

Select your preferred mail format

How to send mail in Text format (for Faculty and staff).pdf

How to set up Mail to send automatic replies

In the automatic reply set up section, even if you set up "Send a reply once to each sender inside my organization with the following message" it will not generate an automatic reply to all mails you receive.

If you want automatic replies to be sent to users other than faculty and staff (i.e., users who access the mail server via the Office 365 system) you must set up: "Send a reply once to each sender outside my organization with the following message".

You must also complete the following step: Select the following: "Send replies only to senders in my Contacts list". Then, go into your Contacts list and manually enter each of the contacts you wish to send automatic replies to.


To set up Mail to send automatic replies, select "Set automatic replies" from the menu as pictured above.

Other uses for mail

To learn more of how to send and receive mail using OWA, please refer to OWA's online Help Section.

To learn more about mail (sending, receiving, editing, etc., ) select Help from within the "?" menu located in the upper right hand corner of the window.


You must set up the following within Information System Web Services

as you can not access these settings from within OWA.

OWA Mail Parameters

OWA Mail operates within certain limitations. Its various parameters are laid out in the table below.

ItemMaximum size allowance
Subject 255 characters in ROMAN
Message Byte Allowance (Sent and Received) 10MB
Mail Box capacity


Number of characters permitted in an address before the "@" mark 255 characters
Sender's name Mail within University: All Japanese characters
Mail outside University: All English characters
(Cannot be changed)

Please note: When we refer to "one character" what we really mean is one ROMAN character. Characters in non-Roman character languages (such as Kanji) actually take up twice the storage capacity.

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