Mail: Mail

for Students for Others

Outlook Web App (from here on referred to as OWA) allows you to send and receive mail from within the university system. You should be able to access OWA with any computer system.

To use OWA, go to the Web Service main menu and click on the button in the top left corner (called "Mail").


Works with the following browsers:

If you are new to Mail , please read the following information.

The first time you log on, OWA will require you to complete some information before you can start using the system. Select your language preference. Select the following time zone (UTC+9:00) Osaka, Sapporo, Tokyo. Click Save.


How to use

Select your preferred mail format


How to set up Mail to send automatic replies

In the automatic reply setup section of Office 365, even if you set up "Send a reply once to each sender inside my organization with the following message" it will not generate an automatic reply to all mails you receive.

If you want automatic replies to be sent to KG faculty and staff who use the university email system on the university server you must also set up: "Send a reply once to each sender outside my organization with the following message".

You must also complete the following step: Select the following: "Send replies only to senders in my Contacts list". Then, go into your Contacts list and manually enter each of the contacts you wish to send automatic replies to.


To set up Mail to send automatic replies, select "Automatic replies" from the menu as pictured above.

Other uses for mail

To learn more of how to send and receive mail using OWA, please refer to OWA's online Help Section.

To learn more about mail (sending, receiving, editing, etc., ), click on the "?" button in the upper right corner.


OWA Mail Parameters

OWA Mail operates within certain limitations. Its various parameters are laid out in the table below.

ItemMaximum size allowance
Input ItemsSubject 255 characters
Message Byte AllowanceSent and received messages 10 MB per message
Mail Box RestrictionsMail Box capacity Mail Server Total Size Allowance (Students): 50GB
MiscellaneousNumber of characters permitted in an address before the "@" mark 255 characters
Sender's name

Mail within University: All Japanese characters Mail outside University: All English characters

Please note: These language requirements are mandatory.

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